HR Policies and Guidelines

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VCU Human Resource Policies

Overview of Policy Revisions:

Effective January 16, 2009

Effective April 1, 2008 

Effective November 1, 2007

Effective November 1, 2006

• Alternative Dispute Resolution  revised 1/2009

• Classified and Wage Separation and Discipline  revised 1/2009  

• Contractual Payments to Individuals - Personal Service Agreements 4/2008:  This policy is no longer in use as PSAs are not processed for employees; instead, follow the "Overload Jobs" policy below or see "Payment Methods for Non-Employees and Employees" in the VCU HR Guidelines section below. 

• Criminal Conviction Investigations  revised 1/2009 

• Educational and Training Opportunities  revised 1/2009     
  and Educational Leave Form  revised 7/2007

• Employee Identification  revised 1/2009 

• Employment, Promotion and Transfer  revised 1/2009 

• Family and Medical Leave  revised 1/2009 

• Maintenance and Release of Employment and Personal Information  revised 1/2009 

• Office Closings  revised 1/2009  

• Overload Jobs (formerly, Secondary jobs)  revised 4/2008 

• Prohibition of Trafficking in Persons 7/2008

• Return to Work (formerly, Workers' Compensation Benefits and Return to Work)  revised 11/2006 

• Salary Supplement  revised 4/2008  

• Smoking in the Workplace  revised 1/2009 

• Solicitation  revised 1/2009   

• Study-Research Leave  revised 11/2000  
  and Study-Research Leave Form  revised 7/2007    

• Telecommuting (formerly, Working Offsite policy)  revised 1/2009
  and Telecommuting Agreement  Word Version  (formerly, Working Offsite Agreement)  revised 1/2009 
  see also Telecommuting Eligibility Checklist  Word Version revised 1/2009

• Threat Assessment and Prevention of Violence  revised 11/20/2008 (approved by VCU Board of Visitors) - shared policy with VCU Provost Office

and Early Warning Signs (quick resource) revised 6/2008

• Wage Employment (Hourly and Student Worker)   revised 1/2009

VCU Human Resource Guidelines

• Checklist for Completing Form I-9s  revised 6/2008

• Criminal Conviction Background Check - Decentralized Hiring Guidelines 7/2006; revised 5/2009

• Criminal Conviction Background Check - Decentralized Fingerprinting Procedures6/2007; revised 5/2009

• Educational Opportunities Guidelines  revised 9/2008  

• Employee versus Independent Contractor Guidelines 4/2008; revised 4/2009

• Guidelines for Communication Media  

• Guidelines for Placing Volunteers at VCU 6/2008; revised 7/2008

• Guidelines for Separating Faculty and Staff  revised 9/2009

  (includes information about wage employees and adjunct faculty with no recent payroll activity)

• Job Share Guidelines 

• Layoff Process: What Employees Need To Know  revised 10/2008

• Layoff Process: What Managers Need to Know  revised 10/2008

• Leave Share Program Guidelines  

• Monetary and Non-Monetary Award Taxing Guidelines 9/2007; revised 5/2008

• Overtime Guidelines  revised 7/2008 and Overtime Leave Option  revised 5/2009
  see also Overtime Fact Sheet 7/2008

• Payment Methods for Non-Employees and Employees 4/2008; revised 8/2009

• Procedures and Form for Part-Time Employment of Retirees  Word version

• Recognition Award Guidelines revised 5/2008
  and Recognition Award Action Form for Classified Employees  Word version  revised 4/2009

• Student Tax Guide  revised 9/2007

• Temporary Workforce Reduction and Flexible Staffing Procedures for Classified Staff  revised 11/2002 

VCU Board of Visitors' approved and other University policies

• VCU Code of Ethics 

• VCU Code of Conduct for Business Practices
• University Guidelines on Prohibition of Sexual Harassment  
• Policy on Non-Discrimination on the Basis of Disability  
• VCU Alcohol and Drug Policy  
• Index to other BOV-approved University policies  

State Employment Policies 

• Terrorism and Security Awareness Orientation for New Employees  More 1/2009

• Virginia Department of Human Resource Management (DHRM) Policy Table of Contents
  (includes Hours of Work, Probationary Period, Standards of Conduct, Use of the Internet, etc.)
  

• Virginia Department of Employment Dispute Resolution (EDR) Grievance Procedure    
  

Other...

• VCU Conflict of Interests and Annual Statement of Economic Interests Disclosure Process  [Overview]  

• VCU Computing Policies and Guidelines  

• VCU Workers' Right to Know Statement