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Open Enrollment for Health Benefits and Flexible Spending Accounts (FSAs) 

Open Enrollment for Health Benefits and Flexible Spending Accounts (FSAs) (faculty and classified staff) will be May 1 – 23, 2016. During the open enrollment period, eligible faculty and classified staff may: 

  • enroll in or waive health coverage
  • change their health plan selection
  • add or remove eligible family members
  • enroll in flexible spending accounts for the upcoming plan year, and/or
  • qualify for premium rewards to reduce their health plan premiums. 

Elections take effect on July 1, 2016 and updated payroll deductions will be reflected in July 15, 2016 paychecks.

For employees who take no action during open enrollment, existing health plan and covered family members continue automatically, with any applicable adjustment in premium for the new plan year. However, existing flexible spending accounts do not continue and premium rewards may expire. For more information, see the resources below:

Overview of Open Enrollment – Available Programs and Options:

 Spotlight Newsletter from the state health benefits program (includes premium information)

New! VCU Blackboard Open Enrollment tutorial for faculty and staff (requires login to

  • enter Course Search “2016 Open Enrollment” to locate the presentation

State health benefits program Open Enrollment web site

Tools and resources:

VCU Open Enrollment Checklist

Employee premiums

ALEX Interactive Decision Tool (for choosing a health plan)

Flexible Spending Accounts Sourcebook

Flexible Spending Worksheets

Making elections:

Employee Direct online system (operated by the Commonwealth of Virginia)

Instructions for using Employee Direct

Paper Election Form (return to VCU Benefits)

Optional open enrollment information sessions:

Can't make it to a meeting? The benefits team recorded the presentation we will offer at the on-campus meetings.


Having trouble viewing this video or need to watch it in a larger window? Click here.


If you have specific questions, please register for a meeting below.

Monroe Park Campus: Thursday May 5, 9 a.m. to 11 a.m.

University Student Commons, Richmond Salons I & II

Register here


MCV Campus: Wednesday, May 11, 2 p.m. to 4 p.m.

Jonah L. Larrick Student Center, Court End Ballroom A

Register here


Monroe Park Campus Drop-In: Tuesday, May 17, 2 p.m. to 3:30 p.m.

Human Resources Training Room, 922 West Grace Street Room 115

Register here

Questions? Contact VCU Benefits at (804) 827-1723 or
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IRS Form 1095-C for Affordable Care Act Compliance

For tax year 2015, IRS form 1095-C is provided to employees as proof of coverage under an employer-based health plan. Forms for faculty and classified staff in the state employee health benefits program (COVA Care, COVA HealthAware, COVA High Deductible Health Plan or Kaiser Permanente) will be provided in March by the Office of Health Benefits at the Virginia Department of Human Resource Management. VCU employees covered by the Postdoctoral health plan may obtain 1095-C forms through the VCU Office of Postdoctoral Services.

The deadline for employer-based plans to provide 1095-C forms is March 31, 2016. The forms are not required for filing tax returns, and the IRS has published guidance that individual taxpayers do not need to wait for form 1095-C in order to file tax returns. For further information, please see and share the Internal Revenue Service's "Questions and Answers about Health Care Information Forms for Individuals" at

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Anthem breach

COVA Care and COVA High Deductible Health Plan (HDHP) participants seeking information about the cyberattack against Anthem can visit for information about the investigation.

  • See this notice pdf icon from the Virginia Department of Human Resource Management (DHRM), which administers the state employee health benefits program.
  • See also this notice pdf icon from Anthem alerting consumers to be aware of, and protect themselves against, email scams related to the cyberattack.
  • Anthem has contracted with AllClear ID to offer 24 months of identity theft repair and credit monitoring services to Anthem participants. To request identity repair assistance through AllClear ID, or to enroll in AllClear PRO at no cost (including credit monitoring and an identity theft insurance policy), visit for instructions.
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Retirement Plan Savings Limits Unchanged for 2016

Retirement savings limits for the VCU 403(b) Tax-Deferred Annuity (TDA) plan and the Commonwealth of Virginia 457 Deferred Compensation Plan (DCP) will remain at the current amounts for calendar year 2016. No action is required to keep existing elections in force for calendar year 2016. Participants wishing to make voluntary changes may take the following actions:

Questions? Contact VCU Benefits at (804) 827-1723 or

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Faculty and staff in VRS hybrid plan: March 15, 2016 - increase your voluntary contributions now!

Virginia Retirement System (VRS) hybrid plan participants can increase voluntary contributions once per quarter. The election deadline for April 2016 changes is Tuesday, March 15, 2016. Participants can make voluntary contributions up to 4% of their creditable salary into the defined contribution component of their hybrid account and receive up to a 2.5% employer match. For more information about the effect of increasing voluntary contributions, see Voluntary Contributions - How Important Are They to Your Future pdf icon.

Questions? Contact VCU Benefits at (804) 827-1723 or

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Special programs for faculty and staff in the State Health Benefits Program

Disease management, maternity management and bariatric surgery programs previously offered through Anthem have transitioned to ActiveHealth Management for the current plan year and are available to COVA Care, COVA HealthAware and COVA HDHP participants. New lifestyle coaching services have also been added. Health plan participants will receive information from ActiveHealth Management at their home addresses. Click here pdf icon for more information. 

Questions? Contact VCU Benefits at (804) 827-1723 or

HR seminars for important savings, investment and retirement information 
Total compensation

Compensation is more than just a paycheck at VCU. You enjoy many benefits beyond the value of your salary. Learn more about how much you really make pdf icon

VRS member news

Full-time and part-time faculty and staff enrolled in the Virginia Retirement System (VRS) can stay informed about their retirement benefits by subscribing to the VRS member news publication.

Questions? Contact VCU Benefits at (804) 827-1723 or

VRS member benefit profiles

Annual member benefit profiles (MBPs) for participants in the Virginia Retirement System (VRS) are available by logging onto myVRS. VRS no longer mails paper copies of these statements. Employees without computer access may request a printed copy of their MBP by contacting VCU benefits at (804) 827-1723 or

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Benefits summaries

Benefits are an important part of your total employment package from VCU. Some of these benefits are provided automatically to you while others are optional. In addition, you can choose to extend some benefits beyond your university employment. For a summary of all your benefits, choose from the employment classification below that best describes your position at the university.



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All benefits

Access the full listing of VCU employment benefits

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New employee resources

New to VCU? We offer a number of resources for new employees — from orientation to training opportunities to handbooks. Be sure to review the new employees page for a listing of these links.

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Life events and your benefits

Any time you experience a life event change — such as getting married, starting a family or retiring — remember to review your benefits. You may need to provide us with updates. Other times, you may want help in resolving some of the family and personal issues that occur because of these changes. In those situations, please look into our work/life resources for assistance.

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VCU Gold access to health care

VCU Gold is a program that allows university employees and their family members (new patients) to receive “fast track” ambulatory care scheduling with the first available provider at VCU medical center specialty clinics. Call (804) 628-3627 to learn more or to schedule an appointment. Visit the VCU Gold page for details.

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