During open enrollment, faculty and classified staff can take the following actions:
- Enroll in or change health plans.
- Waive health coverage if currently enrolled.
- Add or remove family members - documentation is required when adding family members. See the list of required eligibility documents for family members .
- NOTE: Annual enrollment is required to begin or continue participation in flexible spending accounts (FSAs).
Faculty and staff who take no action during open enrollment will keep the same health coverage and membership -- annual enrollment in health coverage is not required to continue participation. However, taking no action during open enrollment means that those participants will not have flexible spending accounts (FSAs) for the July 2015 –June 2016 plan year (unless they become eligible to enroll later due to a qualifying event).
Please review these important resources and tools for making your elections:
- Spotlight newsletter – information about programs and options
- Open Enrollment Checklist – step-by-step guide to actions participants can take during open enrollment
- Open enrollment web site - from the Virginia Department of Human Resource Management (DHRM), which oversees the state health benefits program
- Premium Reward information – how to earn a discount on your health plan premium
- Active Health web site – for completing Premium Reward activities
- Flexible Spending Account (FSA) program guide – for health and dependent care flexible spending
- Flexible Spending Account (FSA) worksheet – to help calculate your contribution amount(s)
- Employee Direct system – to make your open enrollment elections online (instructions here )
- Enrollment form – for paper submissions (open enrollment elections accepted only between May 1 and May 22)
To learn more about this year’s open enrollment, register to attend one of the optional VCU information sessions below:
- Tuesday, May 5, 11 a.m. to 12:30 p.m., University Student Commons, Commons Theater (Monroe Park Campus). This information session is being offered during the Employee Benefits and Wellness Fair. Click here to register for this session. Representatives from Anthem and Aetna will be present at this session only.
- Friday, May 8, 9 a.m. to 11:00 a.m., Larrick Student Center, Court End Ballrooms (MCV Campus). Click here to register for this session.
- Monday, May 11, 2 p.m. to 3:30 p.m., HR training facility, 922 W. Grace Street, Room 115 (Monroe Park Campus). Click here to register for this session.
Questions? Contact VCU Benefits at (804) 827-1723 or email@example.com.
COVA Care and COVA HDHP participants seeking information about the cyberattack against Anthem can visit www.anthemfacts.com for information about the investigation.
- See this notice from the Virginia Department of Human Resource Management (DHRM), which administers the state employee health benefits program.
- See also this notice from Anthem alerting consumers to be aware of, and protect themselves against, email scams related to the cyberattack.
- Anthem has contracted with AllClear ID to offer 24 months of identity theft repair and credit monitoring services to Anthem participants. To request identity repair assistance through AllClear ID, or to enroll in AllClear PRO at no cost (including credit monitoring and an identity theft insurance policy), visit www.anthemfacts.com for instructions.
Faculty and staff in VRS hybrid plan: June 15, 2015 is approaching - increase your voluntary contributions now!
Virginia Retirement System (VRS) hybrid plan participants can increase voluntary contributions once per quarter. The election deadline for July 2015 changes is Monday, June 15, 2015. Participants can make voluntary contributions up to 4% of their creditable salary into the defined contribution component of their hybrid account and receive up to a 2.5% employer match. For more information about the effect of increasing voluntary contributions, see Voluntary Contributions - How Important Are They to Your Future .
Questions? Contact VCU Benefits at (804) 827-1723 or firstname.lastname@example.org
Same-sex spouses became eligible for coverage in the State Health Benefits Program when Virginia began recognizing same-sex marriages on Monday, Oct. 6, 2014.
- Eligible faculty and staff have 60 calendar days, starting with Oct. 6, 2014 to request membership and coverage changes. The completed enrollment form at http://www.dhrm.virginia.gov/hbenefits/OpenEnrollment2014/StateActiveEnrollForm.pdf must be accompanied by the required documentation for spouses and other eligible family members specified on page 2 of the form. For more information, see this communication from the Virginia Department of Human Resource Management (DHRM), which administers the State Health Benefits Program.
- Eligible faculty and staff can now also purchase optional group life insurance for same-sex spouses.
- Newly married employees who are already covered by optional group life insurance can add a spouse within the first 31 days of marriage without medical approval for the guaranteed issue amount.
- Employees who are not covered by optional group life insurance can enroll within the first 31 days of faculty or classified staff employment without medical approval for the guaranteed issue amount.
- After 31 days of eligible employment, medical approval is required for the guaranteed issue amount.
- Medical approval is also required for any coverage above the guaranteed issue amount.
Questions? Contact VCU Benefits at (804) 827-1723 or email@example.com.
Special programs for faculty and staff in the State Health Benefits Program
Disease management, maternity management and bariatric surgery programs previously offered through Anthem have transitioned to ActiveHealth Management for the current plan year and are available to COVA Care, COVA HealthAware and COVA HDHP participants. New lifestyle coaching services have also been added. Health plan participants will receive information from ActiveHealth Management at their home addresses. Click here for more information. For questions, contact VCU Benefits at (804) 827-1723 or firstname.lastname@example.org.
HR seminars for important savings, investment and retirement information
- Check these out - they're free!
Compensation is more than just a paycheck at VCU. You enjoy many benefits beyond the value of your salary. Learn more about how much you really make .
VRS member news
Full-time and part-time faculty and staff enrolled in the Virginia Retirement System (VRS) can stay informed about their retirement benefits by subscribing to the VRS member news publication.
Questions? Contact VCU benefits at (804) 827-1723 or email@example.com.
VRS member benefit profiles
Annual member benefit profiles (MBPs) for participants in the Virginia Retirement System (VRS) are available by logging onto myVRS. VRS no longer mails paper copies of these statements. Employees without computer access may request a printed copy of their MBP by contacting VCU benefits at (804) 827-1723 or firstname.lastname@example.org.
Concerned about market events?
Need to speak to an investment counselor on campus? Click here to schedule an appointment.
Benefits are an important part of your total employment package from VCU. Some of these benefits are provided automatically to you while others are optional. In addition, you can choose to extend some benefits beyond your university employment. For a summary of all your benefits, choose from the employment classification below that best describes your position at the university.
Access the full listing of VCU employment benefits >>
New employee resources
New to VCU? We offer a number of resources for new employees — from orientation to training opportunities to handbooks. Be sure to review the new employees page for a listing of these links.
Life events and your benefits
Any time you experience a life event change — such as getting married, starting a family or retiring — remember to review your benefits. You may need to provide us with updates. Other times, you may want help in resolving some of the family and personal issues that occur because of these changes. In those situations, please look into our work/life resources for assistance.
VCU Gold access to health care
VCU Gold is a program that allows university employees and their family members (new patients) to receive “fast track” ambulatory care scheduling with the first available provider at VCU medical center specialty clinics. Call (804) 628-3627 to learn more or to schedule an appointment. Visit the VCU Gold page for details.