About Human Resources at VCU
Policies and guidelines
- Policies
- Guidelines
- BOV-approved and other university policies
- State employment policies
- Labor law notices
- Additional resources
Policies
- Alternative Dispute Resolution
- Classified Employee Separation and Discipline
- Criminal Conviction Investigations
- Educational and Training Opportunities
- Employee Identification
- Employment, Promotion and Transfer
- Family and Medical Leave
- Leave and Time Reporting
- Maintenance and Release of Employment and Personal Information
- Office Closings
- Overload Jobs : formerly called Secondary Jobs
- Prohibition of Trafficking in Persons
- Return to Work : formerly called Workers’ Compensation Benefits and Return to Work
- Salary Supplement
- Smoking in the Workplace
- Solicitation
- Study-Research Leave
- Telecommuting
- Threat Assessment and Prevention of Violence : shared policy with the VCU Provost Office
- Wage Employment (Hourly and Student Worker)
Guidelines
- Checklist for Completing the Form I-9
- Criminal Conviction Background Check - Decentralized Hiring Guidelines
- Criminal Conviction Background Check - Decentralized Fingerprinting Procedures
- Educational Opportunities Guidelines
- eGuide to eJobs
- Employee vs. Independent Contractor Guidelines
- Fringe Benefit Rates
- Guidelines for Communication Media
- Guidelines for Placing Volunteers at VCU
- Guidelines for Separating Faculty and Staff : includes information about wage employees and adjunct faculty with no recent payroll activity; and guidelines for separation due to death in-service
- Job Share Guidelines
- Layoff Process: What employees need to know
- Layoff Process: What managers need to know
- Leave Share Program Guidelines
- Leave Reporting and Timekeeping Manual
- Leave Types and Guidelines: A resource for faculty, classified employees and timekeepers
- Monetary and Non-Monetary Award Taxing Guidelines
- Overtime Guidelines
- Overtime Leave Option
- Overtime Fact Sheet
- Payment Methods for Non-Employees and Employees
- Procedures and Form for Part-Time Employment of Retirees
- Quick Reference for New Hires
- Quick Reference Leave Types
- Recognition Award Guidelines
- Student Tax Guide
- Temporary Workforce Reduction and Flexible Staffing Procedures for Classified Staff
- Time Entry Guide (PHATIME)
- Timekeeping Tips
- Veteran’s Preference Guidelines
BOV-approved and other university policies
- Index to other BOV-approved university policies
- Policy on Non-Discrimination on the Basis of Disability
- University Guidelines on Prohibition of Sexual Harassment
- VCU Alcohol and Drug Policy
- VCU Code of Ethics
- VCU Code of Conduct for Business Practices
- Wireless Communication Device Allowance
State employment policies
- Mandatory Terrorism and Security Awareness (TSA) Orientation **must be completed within 90 days of hire**
Governor’s Executive Order 44 requires all state employees to complete a one-time TSA Orientation. Log into Blackboard at https://blackboard.vcu.edu, go to the Courses tab and type VA Terrorism in the Course Search box. Next, click on the double arrows beside the course ID number (TRAIN-101-028-2011) and click Enroll. - Virginia Department of Human Resource Management (DHRM)
- Virginia Department of Employment Dispute Resolution Grievance Procedure
Labor law notices
Below are U.S. Department of Labor (DOL) and Commonwealth of Virginia legal notices required to be reviewed by all employees. They are posted in several central offices on both campuses and are shared with new employees during orientation.
U.S. Department of Labor (DOL)
- Fair Labor Standards Act (FLSA)
- Equal Employment Opportunity
- Davis-Bacon Act and the Contract Work hours and Safety Standards Acts
- Job Safety and Health – It’s The Law (Occupational Health and Safety Administration)
- Family and Medical Leave Act (FMLA)
- E-Verify (U.S. Department of Homeland Security and the Social Security Administration)
- Polygraph Protection Act
- Walsh-Healy Public Contracts Act
- Employee Right for Workers with Disabilities/Special Minimum Wage
- Uniformed Services Employment and Reemployment Act (USERRA)
- Earned Income Tax Credit (Internal Revenue Services)
Commonwealth of Virginia
- Equal Employment Opportunity – Virginia Executive Agencies (Equal Employment Services)
- Unemployment Insurance (Virginia Employment Commission)
- Worker’s Compensation Insurance Notice (Virginia Worker’s Compensation Commission)
- Employer Earned Income Tax Credit Poster (Virginia Department of Social Services)
- Employer Virginia Credit for Low-Income Individuals (Virginia Department of Social Services)
- Job Safety and Health Protection (Virginia Department of Labor and Industry)
Additional resources
- VCU Conflict of Interests and Annual Statement of Economic Interests Disclosure Process
- VCU Computer and Network Resources Use
- VCU Worker's Right to Know Statement
