About Human Resources at VCU
Policies and guidelines
- Policies
- Guidelines
- BOV-approved and other university policies
- State and VCU employment policies
- Labor law notices
- Additional resources
Policies
- Alternative Dispute Resolution
- Classified Employee Separation and Discipline
- Criminal Conviction Investigations
- Educational and Training Opportunities
- Employee Identification
- Employment, Promotion and Transfer
- Family and Medical Leave
- Leave and Time Reporting
- Maintenance and Release of Employment and Personal Information
- Office Closings
- Overload Jobs : formerly called Secondary Jobs
- Prohibition of Trafficking in Persons
- Return to Work : formerly called Workers’ Compensation Benefits and Return to Work
- Salary Supplement
- Smoking in the Workplace
- Solicitation
- Study-Research Leave
- Telecommuting
- Telecommuting Agreement
: for ongoing telecommuting - Telework Week Agreement : for one day or occasional telecommuting during National Telework Week
- Telecommuting Eligibility Checklist
- Telecommuting Agreement
- Threat Assessment and Prevention of Violence : shared policy with the VCU Provost Office
- Wage Employment (Hourly and Student Worker)
Guidelines
- Checklist for Completing the Form I-9
- Communication Media
- Criminal Conviction Background Check - Decentralized Hiring Guidelines
- Criminal Conviction Background Check - Decentralized Fingerprinting Procedures
- Educational Opportunities Guidelines
- eGuide to eJobs
- Employee vs. Independent Contractor Guidelines
- Fringe Benefit Rates
- Job Share Guidelines
- Layoff Process: What employees need to know
- Layoff Process: What managers need to know
- Leave Share Program Guidelines
- Leave Reporting and Timekeeping Manual
- Leave Types and Guidelines: A resource for faculty, classified employees and timekeepers
- Monetary and Non-Monetary Award Taxing Guidelines
- Overtime Guidelines
- Overtime Leave Option
- Overtime Fact Sheet
- Payment Methods for Non-Employees and Employees
- Placing Volunteers at VCU
- Procedures and Form for Part-Time Employment of Retirees
- Quick Reference for New Hires
- Quick Reference Leave Types
- Recognition Award Guidelines
- Separating Faculty and Staff : includes information about wage employees and adjunct faculty with no recent payroll activity; and guidelines for separation due to death in-service
- Student Tax Guide
- Temporary Workforce Reduction and Flexible Staffing Procedures for Classified Staff
- Time Entry Guide (PHATIME)
- Timekeeping Tips
- Veteran’s Preference Guidelines
BOV-approved and other university policies
- Index to other BOV-approved university policies
- Policy on Non-Discrimination on the Basis of Disability
- Reaffirmation of VCU's Equal Employment Opportunity (EEO) Policy
- University Guidelines on Prohibition of Sexual Harassment
- VCU Alcohol and Drug Policy
- VCU Code of Conduct for Business Practices
- VCU Code of Ethics
- VCU Rules and Procedures
- Wireless Communication Device Allowance
State and VCU employment policies
- Required training for new hires - must be completed within 90 days of hire
- Virginia Terrorism and Security Awareness Orientation. The Governor’s Executive Order 44 requires all state employees to complete this one-time orientation.
- Enroll on Blackboard at https://blackboard.vcu.edu.
- Questions? Contact Adam Crowe, VCU Senior Emergency Preparedness Planner, at (804) 827-2238 or ascrowe@vcu.edu.
- VCU Information Security Awareness Training. To better protect the university community from cyber security threats, employees must complete this training within 90 days of hire and annually thereafter. Click here for more information.
- Enroll on Blackboard at https://blackboard.vcu.edu
- Questions? Contact the VCU helpIT Center at (804) 828-2227 or helpit@vcu.edu.
- Virginia Department of Human Resource Management (DHRM)
- Employee Grievance Procedure and Rules
Note: DHRM now includes the Office of Employment Dispute Resolution (EDR). As a result of government reform and restructuring legislation, the Virginia Department of Employment Dispute Resolution has merged with the Virginia Department of Human Resource Management (DHRM), effective July 1, 2012, to become an office area under DHRM. The new EDR site includes state employee grievance, contacts and other information. - Standards of Conduct
- Use of Electronic Communications and Social Media
- Workplace Harassment
- Employee Grievance Procedure and Rules
Labor law notices
Below are U.S. Department of Labor (DOL) and Commonwealth of Virginia legal notices required to be reviewed by all employees. They are posted in several central offices on both campuses and are shared with new employees during orientation.
U.S. Department of Labor (DOL)
- Davis-Bacon Act and the Contract Work hours and Safety Standards Acts
- Earned Income Tax Credit (Internal Revenue Services)
- Employee Right for Workers with Disabilities/Special Minimum Wage
- Equal Employment Opportunity (EEO)
- E-Verify (U.S. Department of Homeland Security and the Social Security Administration)
- Fair Labor Standards Act (FLSA)
- Family and Medical Leave Act (FMLA)
- Job Safety and Health – It’s The Law (Occupational Health and Safety Administration)
- Polygraph Protection Act
- Uniformed Services Employment and Reemployment Act (USERRA)
- Walsh-Healy Public Contracts Act
Commonwealth of Virginia
- Employer Earned Income Tax Credit Poster (Virginia Department of Social Services)
- Employer Virginia Credit for Low-Income Individuals (Virginia Department of Social Services)
- Equal Employment Opportunity – Virginia Executive Agencies (Equal Employment Services)
- Job Safety and Health Protection (Virginia Department of Labor and Industry)
- Unemployment Insurance (Virginia Employment Commission)
- Worker’s Compensation Insurance Notice (Virginia Worker’s Compensation Commission)
Additional resources
- VCU Computer and Network Resources Use
- VCU Conflict of Interests and Annual Statement of Economic Interests Disclosure Process
- VCU Intellectual Property Policy
- VCU Worker's Right-to-Know Statement
